Do You Really “Have To” Be Productive? Hello everyone, I hope you are well. In today’s post, I will share seven actionable tips to help you reach optimal productivity. So keep reading if you can finally get out of the loophole. You are not alone if you constantly feel frustrated about how little you accomplish despite being busy all day. We all want to achieve more and be more efficient in solving problems and reaching desired goals, and yet, it is common to notice that you have been busy the whole day and yet failed to be productive. This familiar feeling can increase stress and anxiety, essential to learning how to optimize productivity and maintain high achievement daily. Sometimes it can be hard to know where to start, and finding the right approach might become daunting.
Do You Really “Have To” Be Productive?
Before we get to the essence of this guide, we’d like to mention that you don’t HAVE TO be productive unless you aim to be better than the average human being! High achievers are about establishing skills and habits that help push you towards what we generally perceive as achievable and realistic. While many may think that successful people are gifted or have luck, the truth is that they are more productive and manage to be of more excellent value to society.
Seven Actionable Tips To Improve Productivity
Again – The only cap to your productivity is held within your mind and habits and nothing else, so let’s look at what you can do to pump up your productivity levels!
Establish A Routine
A well-thought-out routine allows you to execute complex tasks quickly without giving them much thought as it becomes part of your subconscious.
An effective time-management strategy is to group and complete similar or concurrent activities in one session.
Create a routine for different areas of your life. For example, mapping out a schedule for when you go on social media or reply to emails will help you find precise time for other productive activities.
So, form that routine, stick to it, and remember – it could not be easy initially, but it tends to become a part of you in the long run.
Just start, and it will feel automatic in no time!
Set Realistic Goals
Setting goals is vital for whatever you want to achieve, like that compass that directs you at every turn.
When you have plans, you have a clear picture of your destination and are motivated to work towards it.
This is rewarding because it boosts productivity and performance by providing milestones to track your progress.
With the above in mind, follow the SMART concept to create your goals.
Set Smart, Measurable, Achievable, Relevant, and Time-bound goals, as this can help greatly enhance your productivity and ensure you remain focused on work.
Apply The 80/20 Rule
The 80/20 rule is known as the Pareto Principle. It states that 80 per cent of results are generated from 20 per cent of actions. Following this rule, we can conclude that to be productive, you need to identify those actions that yield the best results and focus more on them using this principle.
This makes you direct your attention to vital activities and spend less time on less productive ones.
It also teaches you how to distribute your time and energy, and the rule can also be rephrased as 20 per cent of time yields 80 per cent of results.
Using this principle helps you work smarter in handling tasks, elevating productivity.
Use the Pomodoro Technique During Tasks
The Pomodoro Technique is a time management method that helps improve focus.
It asks you to alternate focused work periods with frequent breaks to ease fatigue and mental strain.
The goal is to boost concentration and stave off every form of distraction.
To start this, follow these steps:
- Pick a task from your to-do list.
- Set your timer for 25 minutes and focus on this task till the timer rings.
- After the time elapses, take a five-minute break. Mark this as one Pomodoro session.
- Take a more extended leave of 15-30 minutes after completing 4 Pomodoro sessions. Then repeat the cycle.
- Focus on one task for each session and remove all forms of distractions.
We face many distractions that impede productivity, from emails to our phones and social media, some of which even present as “work.”
We have become addicted to being online and checking notifications and the news feed without realizing how much time we waste doing this. Leaving room for these distractions reduces productivity and saps energy, so consciously eliminate them.
One major distraction that many people struggle with is social media. They usually don’t even realize the ton of time spent there daily.
Record the start and end times for every time you visit your socials and add up the total time at the end of the day. If you are shocked by the high number you see, it’s time to limit your usage and divert it to more goal-oriented projects.
Write Down Your Ideas
Be ready for your next big idea anytime because you never know when it can drop. Have a note and pen at all times, or use your phone to note all your thoughts and ideas.
Never push it for later because there’s a high chance you’ll forget.
This habit helps to declutter your mind, keep track of all your ideas and clarify your goals.
Writing down your goals and thoughts pushes you to visualize and evaluate them, spurring you into action.
So, practice this to remind yourself constantly of the things you intend to achieve, which will drive your productivity.
Get Enough Rest
Long working hours, early morning commutes, and a large workload may not get enough rest. In a quest to become productive, sleep is sacrificed to get more work done, and the majority wear this like a badge of honour. However, this will inhibit your productivity, as quality rest is essential for working hard and being productive.
This is simply because it rejuvenates your energy, improves brain functions, and elevates focus. It also helps you automatically integrate sensory information you’ve taken throughout the more active part of your day.
You must prioritize rest, not burn out; pausing and taking a breather to replenish your strength is okay. It keeps your mind alert to make correct decisions and implement your tasks effectively.
As humans with complex thought processes and immense mental capabilities, becoming a high achiever is only a matter of optimizing your skills and habits.
If you are determined to perform at the highest level, experiment with these seven tips, and you may be in a seamless, productive flow!
Stay on the top of your game, and never forget that you can always do more and improve.
Download a free How to Optimize Productivity Guide
I hope you enjoyed that.